AI receptionist for real estate agencies in Perth.
Keeping pace with buyer enquiries in Perth's competitive real estate market is a round-the-clock challenge. Listings attract calls at all hours, from locals keen for a viewing to out-of-state investors grappling with the time difference. The agent who responds first often secures the inspection, directly impacting your conversion rates. Missed calls mean lost opportunities and revenue, especially during crucial evening or weekend periods when your team might be off-duty. An AI receptionist ensures every lead from Fremantle to Joondalup is captured and actioned, turning every potential buyer into a booked appointment and keeping your agency ahead.
The local problem
Why Perth real estate agencies are bleeding leads.
Perth's unique demographics mean call volumes often surge during times traditional receptionists aren't available. The two-hour time difference with the East Coast frequently puts eastern callers into your voicemail, while the significant FIFO workforce needs rapid responses to book viewings during their limited time back home. Critical peak periods like Saturday afternoons after open homes, or mid-week evenings, are when the most engaged buyers call. Ensuring these calls are handled efficiently, rather than pushed to the next business day, is key for agencies across Subiaco to Mandurah.
How Katie handles it
Three Perth calls Katie books for real estate agencies.
It's 7 PM on a Tuesday. An urgent enquiry comes in for a hot property in Cannington – a FIFO worker, just back in town, needs an inspection booked for tomorrow morning. Your agent is at soccer practice. Katie answers instantly, qualifies the caller, checks the agent's live calendar, and confirms a viewing for 9 AM. By the time the agent checks their phone, the appointment is already locked in, ensuring a swift lead capture that would otherwise have been missed.
Saturday-evening listing enquiry
Captures buyer details, listing reference, books an inspection.
Inspection booked before competitors call back.
Vendor-appraisal request
Captures property address, owner details, books an appraisal.
Appraisal on the calendar.
Property management enquiry
Captures landlord details, current management, books a consult.
PM lead routed.
Pricing
Less than the cost of one missed job.
Solo operators and small trades.
- 1 voice assistant
- Up to 200 minutes/mo
- Lead capture + transcript
- Email lead notifications
- 1 outbound webhook integration
Service businesses with multiple trucks or staff.
- 3 voice assistants
- Up to 800 minutes/mo
- Custom voice + system prompt
- QuoteMate / Jobber / HubSpot push
- Call recording + summary
- Priority email support
Multi-location, franchises, white-label.
- Unlimited assistants
- Volume pricing
- Custom integrations
- Dedicated number pool
- SLA + onboarding
FAQ
Real estate agencies in Perth: common questions
How does Katie handle sensitive buyer information or privacy concerns for my Perth agency?+
Katie is designed with robust data security protocols, compliant with Australian privacy standards. She securely captures essential contact details and enquiry specifics, ensuring all information is handled confidentially and passed directly to your agents without risk. Your agency retains full control over data access and usage.
Can Katie differentiate between a genuine buyer enquiry and a cold call from a service provider?+
Yes, Katie is programmed to identify and prioritise genuine buyer and seller enquiries. She asks qualifying questions to quickly filter out irrelevant calls, ensuring your agents only receive warm leads. This saves your team valuable time, letting them focus on productive engagement with potential clients in the Perth market.
What happens if a caller has a complex question that requires a human agent's expertise, like specific property valuations in Joondalup?+
Katie is trained not to provide pricing opinions or complex advice, adhering to regulatory boundaries. If a caller's query goes beyond her scope, she seamlessly gathers their details and clearly communicates that a human agent will follow up promptly. This ensures no lead is lost, and expert questions get the right attention.
Will Katie integrate with our existing real estate CRM or calendar systems used by agents in Rockingham or Midland?+
Katie is built for flexible integration. She can connect with popular CRM platforms and agent calendars to book inspections directly, update lead statuses, and log call details. This streamlines your workflow, reduces manual entry, and ensures your team has up-to-the-minute information on all buyer interactions across your Perth properties.
Other WA cities
Other services in Perth
Hear Katie book a Perth real estate agency job.
Talk to her above, then book a 20-minute setup call to wire her into your 08 number.
Book a setup call